Send invoices to up to 1,000 customers at once.Save invoice templates, items, and contact details for quick entry. Tip: Access more invoicing features with PayPal Invoicing. That’s much faster than traditional offline invoicing. In a recent study, 79% of PayPal invoices are paid within one day of sending the invoice 1. PayPal Invoicing can get businesses paid fast. No consultant wants to accidentally mislabel an invoice with the wrong customer information. Proofread! Whether you're sending a Word document, PDF, or Excel file, preview the invoice before sending it.You may even want to end with a personal note. Don’t forget to personalize. Add distinct information to your invoice, such as clear descriptions of your services or details the client specifically requested.Add an “Attention to:” line on your invoice. If you are completing a consulting project for a large company, adding this to your invoice will help ensure it lands on the right desk for approval.Accept a variety of payment methods. Offer electronic options such as e-transfers, ACH payments or direct deposits, and other online payment methods for clients to pay you.Include an expense report. If you need to travel for your consulting work or incur expenses on-site at a client’s company, include your applicable receipts when you send your invoice.You may want to include a timesheet as an attachment to your invoice to accurately track your billable hours. Consider a timesheet. This is especially important for consultants who bill hourly.Think of it as a payment plan.Īs you create your invoice and streamline your billing, here are a few invoicing tips for consultants: Interim invoice: Instead of sending one large invoice to your customer, interim invoices break down the cost into smaller payments as the project progresses.Pro forma invoice: This type of invoice serves as an alert for how much a project or service will cost once the work is completed.Recurring invoice: Recurring invoices are best for businesses that bill on a consistent schedule, such as weekly, monthly, or yearly.An invoice with both credit and debit is called a mixed invoice. Debit invoices occur when a business needs to increase the amount a customer owes them. Credit or debit invoice: A credit invoice is issued when a business needs to refund or offer a discount to a customer.Expense reports: Use an expense report as a way of billing for any expense incurred during a client project.Timesheet invoice: If your work is hourly, timesheet invoices can be helpful in tracking billable hours for each job.What the invoice is for depends on your business and industry. Standard invoice template : You may know this as the “final invoice.” It’s one of the most common invoices for businesses and includes all the necessary details for a company to bill a customer after the work is complete.Here’s a breakdown of the most common invoice types often used by consultants: With a range of invoice types to choose from, consultants have the power to select the invoice style that works best for their business. Invoice types for consultant business owners If you include a discount for a high volume of work, make sure you add a line explaining the discount so your client knows they are getting a great deal for your consulting expertise. For instance, if you're a marketing consultant, you may want to say something like, “Worked on five (5) social media posts from 3-5:30pm on May 7.” By being clear and descriptive, your customers will always know exactly what you're billing them for-and that can save you time in follow-up questions later. Include a detailed list of the consulting services you provided along with a description of each service and the billable hours or flat rate. Use this date format on your template to solve for international differences: Month (spelled out), date, year. For instance, if your payment terms are 30 days, then the due date should be exactly 30 days from the day you sent the bill. Make sure your invoice date, payment terms, and due date align. This should be the day you send out the invoice, not the day you created it. Also, if you’re sending a bill to an international customer or vendor, clarify which currency you’re billing in and add any local or industry-related requirements. So, when a customer (number 20) hires you for another marketing project (the third one this year), you could list that as #20-0003.Īdd payment terms, including the methods of payment you accept and any terms for late or early payments. The simplest is chronological and by breaking your invoice number into multiple parts, like using a unique customer number with a variable project number. There are multiple ways to assign invoice numbers. A physical mailing address is nice to have. Make sure to include at least an email address and a phone number. Include your company’s name, phone number, email address, and company website.
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